RESPONSIBILITIES:
- Manage and protect executive’s calendar (scheduling, follow-ups, confirmations)
- Triage emails: separate personal from business, prioritize customer emails
- Act as a liaison with customers/clients (sales support, follow-ups, contracts)
- Use tools like Calendly to coordinate with external parties
- Help process contracts and support backend admin tasks
- Use QuickBooks and PayPal for light bookkeeping, payroll coordination
- Learn and utilize company-specific AI tools to automate and streamline note-taking and documentation
WHAT WE’RE LOOKING FOR:
- Proven experience as an Executive Assistant, Virtual Assistant, or Admin Coordinator
- Experience or exposure to QuickBooks and PayPal
- Strong proficiency with Microsoft 365 (Outlook, Teams, Word, Excel)
- Detail-oriented, organized, and comfortable managing multiple tasks
- A proactive communicator — someone who anticipates needs
- Fast learner — willing to be trained and grow into a role with more responsibility
- Comfortable working East Coast hours
- Female candidates are preferred due to team culture alignment
TOOLS YOU’LL USE:
- Microsoft Outlook, Teams, Word, Excel
- QuickBooks
- PayPal
- Calendly
- AI tools (like customized ChatGPT setups — training provided)
WHY YOU’LL LOVE WORKING HERE:
- Female-led team with a strong empowerment mission
- Collaborative support from HR and IT
- Long-term opportunity with room to grow
- Clear expectations and training available
POSITION DETAILS:
- Type: Contractor, Long-Term Remote
- Start Date: ASAP